Events Marketing Manager

Pivotal Health

Los AngelesHybridFreelance000-120

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About Pivotal Health Pivotal Health is the leading technology platform that helps healthcare providers get paid fairly in an increasingly complex reimbursement landscape. Today, many providers face persistent underpayment from health insurance companies, despite delivering high-quality care. While processes like IDR (Independent Dispute Resolution) were designed to promote fairness, theyâre often administrative-heavy, time-consuming, and difficult to navigate without the right tools. Pivotal Health combines software, data, and service into a seamlessly integrated, AI-driven platform that simplifies these complex reimbursement workflows. We help providers efficiently dispute underpaid claims, reduce administrative burden, and recover the reimbursement theyâre entitled to; without adding more work to already stretched teams. Our full-service IDR solution is just the starting point. Weâre building solutions that enable providers to operate with clarity, control, and confidence across the reimbursement journey. About the Role Pivotal's event and conference program has grown fast. We now exhibit at 20-30 industry conferences a year (radiology, emergency medicine, anesthesiology, hospital and health systems) and run our own hosted networking dinners and internal programs on top of that. We've hit the point where executing at the level we want requires someone who owns this function. That's this role. The Events Marketing Manager will help execute the logistics and coordination infrastructure that makes our event program run. That means conference planning and execution end-to-end, booth setup, staffing schedules, vendor coordination, marketing materials, plus internal team communication and prep, post-event follow-up, cross-functional coordination with sales and leadership, and collateral needs like one-pagers, signage, and digital assets. About 60% of the work is field marketing and events; the rest is broader marketing support across a small, high-output team. If you want to be a key player in driving business demand through event programs, work directly with leadership, and own things that actually move the business. If you want a clearly scoped, tightly managed role with a lot of hand-holding, this is not the right fit. Â What You'll Do Own conference logistics end-to-end. Manage full execution from commitment to post-show wrap-up: booth design, staffing, vendor coordination, materials shipping, and on-site problem-solving. Evaluate and prioritize the event calendar. Partner with the Sr. Events Marketing Manager and sales to assess which conferences and trade shows to invest in, vetting organizers on attendee count, demographics, and ICP fit before committing budget. Run internal prep and communications. Brief stakeholders, coordinate schedules, and make sure everyone knows what to bring, do, and say before they walk in the door. Build and maintain event infrastructure. Own the systems that make the programs repeatable and scalable: tracking spreadsheets, vendor rosters, budget sheets, post-event templates . Execute hosted events and field programs. Own logistics for Pivotal-run networking dinners, roundtables, and regional programming alongside the broader conference calendar. Drive integrated event marketing. Develop pre- and post-event email campaigns, LinkedIn content, and on-site assets that build awareness, drive booth traffic, and support sales follow-up. Maintain a library of evergreen copy and templates that scale across events. Produce event collateral and assets. Brief, create, or coordinate one-pagers, signage, and digital materials â working in Canva or Figma and looping in design support as needed. Pursue thought leadership opportunities. Partner with subject matter experts and leadership to identify speaking sessions, panels, and sponsored content, supporting talking points and materials development. Close the loop on every event. Coordinate post-event lead follow-up with sales, document learnings, and track ROI metrics â because events only matter if they generate pipeline. Â Who You Are 1â3 years of experience in B2B event coordination, field marketing, or a closely related role, ideally at a start up in tech or healthcare. You've run events, not just helped with them. You've been in the weeds. You know what it feels like when the shipment doesn't arrive, the AV fails, and the booth opens in two hours. You've solved those problems and you're not afraid of them. You move without being told to. You see what needs to happen and you do it. You don't wait for someone to write you a task list. Comfortable working directly with sales and senior leadership. You can hold your own in a conversation with an enterprise AE or a VP, and you understand how events connect to a sales cycle with six-figure deal sizes. Proficient in HubSpot or a comparable marketing automation platform, and fluent in spreadsheets, especially budget tracking. You know your way around project management tools like Asana or Notion. Startup-oriented. You're not looking for a playbook handed to you. You're looking to build one. Â Extra Credit Experience Prior experience in B2B SaaS or healthcare/health tech. You already understand the conference landscape and the buyer. Familiarity with Salesforce for tracking event-sourced leads and pipeline attribution. Experience with Figma or Canva for creating or editing event assets without waiting on a designer. Why Youâll Love Working Here Weâre a collaborative, low-ego team on a mission to make healthcare reimbursement fairer for providers. While we primarily hire around our core hubsâLos Angeles and New Yorkâwe remain open to exceptional talent outside those regions. Remote and hybrid flexibility varies by role and team, and is outlined in each job description. If youâre excited by solving complex problems and making a real-world impact, weâd love to hear from you . Benefits Include: Competitive compensation, including equity Full health, dental, and vision coverage Retirement savings plan through 401(k) Flexible time off Opportunities for company-wide connection and events Ready to Make an Impact? Weâre building something meaningful; and we want you on the team. Bring your ideas, curiosity, and drive, and letâs transform healthcare reimbursement together . Employment Information Work Authorization Candidates must be authorized to work in the United States without current or future employer sponsorship. Equal Employment Opportunity Pivotal Health is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other legally protected status. Reasonable Accommodations Pivotal Health provides reasonable accommodations for qualified individuals with disabilities in accordance with applicable laws. If you need assistance during the application or interview process, please let us know. Background Checks Employment is contingent upon successful completion of applicable background checks, where permitted by law. At-Will Employment Employment with Pivotal Health is at-will and may be terminated by either party at any time, with or without cause or notice, in accordance with applicable law. Please mention the word **APPRECIATIVE** and tag ROjox when applying to show you read the job post completely (#ROjox). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human. Tags: exec, design, saas, salesforce, designer, customer support, dev, content writing, senior, marketing, sales, medical, digital nomad

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